At the Friends of Aston’s Eyot, we collect very limited personal data.
We do: respect and look after your personal data responsibly, and make sure we meet requirements such as the General Data Protection Regulation (or GDPR).
We do: use the personal data you choose to share with us to improve our website, and to communicate with you.
We do not: sell or give your personal data to third parties, or anyone else.
1) Who are we?
In this policy, whenever you see the words ‘we’, ‘us’, ‘our’, ‘the Friends’ or ‘Friends of Aston’s Eyot’’, it refers to Friends of Aston Eyot. We are a Charitable Incorporated Organisation (CIO), UK charity number 1185744, official address 139 Hurst St, Oxford OX4 1HE, email firstname.lastname@example.org.
2) Information we collect
We will collect and use your personal data (this means any information which identifies you, or which can be identified as relating to you personally, such as your name, address, phone number or email address). We’ll only collect the personal data we need and we’ll make it clear at the point of collection why we are collecting it.
We will collect and process the following personal information about you if you join as a member or supporter of Friends of Aston’s Eyot:
- Telephone number
- Membership fee or donation made
- Date of joining and renewal date
- Payment method
We may automatically collect anonymous (personal but not identifiable) information as you use our website. This may include the pages you have visited, information about the device or browser you are using, any errors you encountered.
3) How we use your personal data
We will use your personal data for the purpose or purposes outlined at the time you gave it to us. We will use the information that we collect about you for the following purposes:
- Membership and support
- Administration info
We use the personal data you provide as a member of Friends of Aston’s Eyot to fulfill your membership. This includes email newsletters, providing information about our Annual General Meeting, and sending renewal information by mail and email. It’s also used to check who you are when you contact us.
If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which you grant consent unless we are required to do otherwise by law.
4) How we share your information
We do not sell your personal information.
We will not transfer your personal information to any third party without seeking your consent, except in limited circumstances as described below:
- Website Analytics
We require such third party involvement to use anonymous (i.e. non-identifiable) personal information to track the effectiveness of our website and improve it. We transfer to them for this purpose only.
In the very unlikely event of our website or charity being merged with another (only possible with a membership vote at a general meeting), your information would be one of the assets transferred to the merged website or organisation.
We may also disclose your personal information to third parties in order to comply with a legal obligation.
5) Leaving our website
If you have followed a link from this website to another website you may be supplying information to a third party.
6) How we retain your information
We will only use and store your information for as long as it is required for the purposes it was collected for. How long it will be stored for depends on the information in question, what it is being used for and, sometimes, statutory legal requirements.
The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorised alteration of your information under our control. We store and manage your information on secure personal computers under password protection. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.
7) Your rights
We respect your right to control your data. To exercise these rights, you can write to us at email@example.com. We will respond to your request in accordance with applicable law.
Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable law.
8) Getting in touch
If you have any queries or concerns about the processing of your information that is available with us, you may contact us: The Data Protection Officer, Friends of Aston’s Eyot, 139 Hurst Street, Oxford, OX4 1HE, email: firstname.lastname@example.org. We will address your concerns in accordance with applicable law.
We update this policy periodically. Last updated: May 2021