At the Friends of Aston’s Eyot, we collect very limited personal data.
We do: respect and look after your personal data responsibly, and make sure we meet requirements such as the General Data Protection Regulation (or GDPR).
We do: use the personal data you choose to share with us to improve our website, and to communicate with you.
We do not: sell or give your personal data to third parties, or anyone else.
This privacy policy, along with our Cookie Policy, sets out how we use the personal information that we collect. It applies to our members and supporters, anyone who signs up to receive communications from us, and anyone who visits our website.
1) Who are we?
In this policy, whenever you see the words ‘we’, ‘us’, ‘our’, ‘the Friends’ or ‘Friends of Aston’s Eyot’’, it refers to Friends of Aston Eyot. We are a Charitable Incorporated Organisation (CIO), UK charity number 1185744, official address 139 Hurst St, Oxford OX4 1HE, email info@friendsofastonseyot.org.
This Privacy Policy describes the policies of Friends of Aston Eyot on the collection, use, and disclosure of your information that we collect when you use our website (https://friendsofastonseyot.org/) (the “Service”).
By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.
We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 180 days from when the revised Policy is posted in the Service and your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.
2) Information we collect
We will collect and use your personal data (this means any information which identifies you, or which can be identified as relating to you personally, such as your name, address, phone number or email address). We’ll only collect the personal data we need and we’ll make it clear at the point of collection why we are collecting it.
We will collect and process the following personal information about you if you join as a member or supporter of Friends of Aston’s Eyot:
- Name
- Telephone number
- Address
- Membership fee or donation made
- Date of joining and renewal date
- Payment method
We may automatically collect anonymous (personal but not identifiable) information as you use our website. This may include the pages you have visited, information about the device or browser you are using, any errors you encountered.
3) How we use your personal data
We will use your personal data for the purpose or purposes outlined at the time you gave it to us. We will use the information that we collect about you for the following purposes:
- Membership and support
- Administration info
- Communications
We use the personal data you provide as a member of Friends of Aston’s Eyot to fulfill your membership. This includes email newsletters, providing information about our Annual General Meeting, and sending renewal information by mail and email. It’s also used to check who you are when you contact us.
If we want to use your information for any other purpose, we will ask you for consent and will use your information only on receiving your consent and then, only for the purpose(s) for which you grant consent unless we are required to do otherwise by law.
4) How we share your information
We do not sell your personal information.
We will not transfer your personal information to any third party without seeking your consent, except in limited circumstances as described below:
- Website Analytics
We require such third party involvement to use anonymous (i.e. non-identifiable) personal information to track the effectiveness of our website and improve it. We transfer to them for this purpose only.
Cookies are small text files stored on your computer when you visit certain websites. We use first-party cookies (cookies that we have set, that can only be read by our website) to ensure online functionality. We also use third-party cookies (cookies that are set by an organisation other than the owner of the website, in this case Friends of Aston’s Eyot) to help us measure and analyse the use of our website. You can control the use of cookies via your browser. You can find further information in our Cookie Policy.
In the very unlikely event of our website or charity being merged with another (only possible with a membership vote at a general meeting), your information would be one of the assets transferred to the merged website or organisation.
We may also disclose your personal information to third parties in order to comply with a legal obligation.
5) Leaving our website
Our Service may contain links to other websites that are not operated by us. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
If you have followed a link from this website to another website you may be supplying information to a third party.
6) How we retain your information
We will only use and store your information for as long as it is required for the purposes it was collected for. How long it will be stored for depends on the information in question, what it is being used for and, sometimes, statutory legal requirements.
The security of your information is important to us and we will use reasonable security measures to prevent the loss, misuse or unauthorised alteration of your information under our control. We store and manage your information on secure personal computers under password protection. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.
7) Your rights
We respect your right to control your data. To exercise these rights, you can write to us at info@friendsofastonseyot.org. We will respond to your request in accordance with applicable law.
Depending on the law that applies, you may have a right to access and rectify or erase your personal data or receive a copy of your personal data, restrict or object to the active processing of your data, ask us to share (port) your personal information to another entity, withdraw any consent you provided to us to process your data, a right to lodge a complaint with a statutory authority and such other rights as may be relevant under applicable law.
8) Getting in touch
Should you wish to find out more about the information we hold about you, or about our privacy policy, please contact us.
If you have any queries or concerns about the processing of your information that is available with us, you may contact us: The Data Protection Officer, Friends of Aston’s Eyot, 139 Hurst Street, Oxford, OX4 1HE, email: info@friendsofastonseyot.org. We will address your concerns in accordance with applicable law.
We update this policy periodically. Last updated: May 2021
